Document formats

VAX 360 can handle a wide range of document formats, allowing you to exchange e-documents with customers and suppliers in Denmark, Norway, Sweden, Finland and the rest of the world.

Document formats in VAX 360

VAX 360 contains more than 50 standard types of documents and more than 30 system- or customer-specific types of documents. Should a client need types of documents that are not available, the system can be expanded to include them.

Standard document formats in VAX 360

OIOXML (Denmark)

OIOXML is the original electronic invoice format and has specified standards for invoices and credit notes. In 2011, OIOXML was replaced by OIOUBL for the public sector, but can still be used between private companies. For companies who need to use both OIOXML and OIOUBL, mySupply have devised a conversion function between the two formats.

OIOUBL (Denmark)

OIOUBL is the replacement for OIOXML. It is the format you have to use when trading with the public sector. OIOUBL is a Danish adaptation of the international e-commerce standard, UBL 2.0. This means the documents can be used across national borders. The OIOUBL format contains several different documents to support all electronic commerce, including catalogue documents, orders and reminders. The advantage of OIOUBL is its automation of the purchasing flow, so that electronic documents can be validated and matched automatically, thereby cutting down on resources. OIOUBL 2.02 is the current version of the standard.

Read more about OIOUBL

Peppol BIS 3.0 (International)

Peppol BIS 3.0 (Business Interoperability Specifications) is the document standard used within the framework of Peppol. Peppol BIS 3.0 ensures the standardisation of electronic documents exchanged through Access Points between customers and suppliers worldwide.

Read more about Peppol BIS 3.0

Peppol BIS 3.0/EHF (Norway)

The electronic document standard in Norway is called EHF (Electronic Trading Format), and is a Norwegian adaptation of the pan-European invoice format Peppol BIS 3.0. Norwegian public authorities and private companies use Peppol BIS 3.0/EHF to exchange electronic documents.

Read more about the Norwegian Peppol BIS 3.0/EHF-standard

Peppol BIS 3.0/Svefaktura (Sweden)

Peppol BIS 3.0/Svefaktura is the Swedish document standard for the exchange of electronic documents. Like the Danish OIOUBL standard, Sweden’s Peppol BIS 3.0/Svefaktura is an adaptation of the international UBL e-commerce standard. SFTI (Single Face To Industry) – the Swedish Association of Authorities who cooperate to promote electronic commerce in Sweden recommends the use of Peppol BIS 3.0/Svefaktura for all industries.

Read more about Peppol BIS 3.0/Svefaktura

mySupply supports both Svefaktura1 and Svefaktura2 as the new Peppol BIS 3.0.

TEAPPSXML 3.0 and Finvoice 3.0 (Finland)

TEAPPS XML 3.0 and Finvoice 3.0 constitute the document standards for the exchange of electronic documents in Finland. TEAPPS XML 3.0 is based on the VANS concept, in which you submit your documents to a provider, who then distributes the documents to the appropriate recipients. Finvoice 3.0 is a publicly available billing standard, issued by Finland’s banks.

Read more about the Finnish document standards

E-RECHNUNG (Austria)

The Austrian document standard is E-RECHNUNG. As in Denmark, it is mandatory to invoice public institutions in Austria electronically.

Read more about E-RECHNUNG

Fattura (Italy)

Fattura is the document standard used for e-invoicing by the public authorities in Italy In Italy it is mandatory for suppliers to the public sector to send e-invoices.

EDIFACT (International)

EDIFACT (Electronic Data Interchange for Administration Commerce and Transport) is an international standard developed by the United Nations for data exchange.

Special documents in VAX 360

SAP IDOC

VAX 360 supports SAP IDOC Invoic01, Invoic02, Order01 and OrderS05.

MS Dynamic AX2012

VAX 360 supports journal entry, creditor entry, credit cards, sales orders, product cards etc. for Microsoft Dynamics AX 2012.

Image and file formats

VAX 360 supports the PDF, TIFF and JPEG image formats and the MS Excel, CSV and XML file formats.

CSV and XML formats

VAX 360 supports Navision CSV, Oracle cXML, InHouse CSV and XML formats.

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